The Accounts Payable Specialist is responsible for managing the organization’s outgoing payments accurately and on time. This role ensures invoices are processed correctly, vendor accounts are maintained, and financial records comply with internal policies and accounting standards. The specialist works closely with internal departments and external vendors to support smooth financial operations.
Process vendor invoices accurately and in a timely manner
Match invoices with purchase orders and receiving documents
Prepare and execute payment runs (checks, ACH, wire transfers)
Reconcile vendor statements and resolve discrepancies
Maintain accurate accounts payable records and documentation
Respond to vendor inquiries and resolve payment issues professionally
Assist with month-end and year-end closing activities
Ensure compliance with company policies and accounting procedures
Support audits by providing required documentation and reports
Associate or Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience)
2–4 years of accounts payable or general accounting experience
Strong understanding of accounts payable processes and controls
Experience with accounting or ERP systems (e.g., QuickBooks, SAP, Oracle, NetSuite)
Proficiency in Microsoft Excel and basic financial reporting
High attention to detail and accuracy
Strong organizational and time management skills
Ability to work independently and collaboratively
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